Windows 7

Windows 7 is an operating system that Microsoft has produced for use on personal computers. It is the follow-up to the Windows Vista Operating System, which was released in 2006.

An operating system allows your computer to manage software and perform essential tasks. It is also a Graphical User Interface (GUI) that allows you to visually interact with your computer’s functions in a logical, fun, and easy way.interact with your computer’s functions in a logical, fun, and easy way.*

The first screen appear after you turn on the power of computer is a desktop

  • If it is a shared PC; more than one user use it, or one user with password protected, you will arrive at Welcome Screen

1 – The Desktop

The Desktop is the main Windows 7 screen (see image below). It is the work area where dialog boxes, windows, icons,

and menus appear. Like an office desk, the Windows 7 desktop contains items you can use to do your job. For instance, from your desktop, you can perform file-management tasks and run software applications. You can customize the appearance of the desktop to suit your preferences.

Desktop Icons

The Desktop is where you’ll find icons (small pictures) for many of your most frequently used programs. You’ll most likely see icons for Computer, Documents, Recycle Bin, and Internet Explorer.

    – Allows you to see what drives are attached to your computer (for example, your


hard disk

drive, your CD/DVD drives, any networked shared drives, and external drives, such as a USB flash drive). You can also view the files that are located on these drives.

– Supplies a ‘catch-all’ place for your personal files. Within here you can see your files, any shared

files from other computer users and any music or pictures you may have stored. The Documents folder

will sometimes be identified by your name instead of the word “Documents.” – Stores any files you delete until you empty it.

lorer – Contains Windows’ built in web browser that integrates with other



(such as your folders and Documents).

The Desktop Components

The desktop for Windows 7 consists of two main components

  1. Desktop that contains many components like icons “file, folder, shortcut. Etc…)
  2. Task Bars

Desktop Components

  1. Icons: An icon is a graphic image, a small picture or object that represents a file, program, web page, or command. Icons help you execute commands, open programs or documents quickly. To execute a command by using an icon, click or double-click on the icon. It is also useful to recognize quickly an object in a browser list. For example, all documents using the same extension have the same icon.

We can classify icons as the following

Folder Icons • File Icons • Shortcut Icons

Folder Icons                                  File Icons                                             Shortcut Icons

What is the difference between a file, a folder, and a shortcut?

All the data on your hard drive consists of files and folders. The basic difference between the two is that files store data, while folders store files and other folders. The folders, often referred to as directories, are used to organize files on your computer. The folders themselves take up virtually no space on the hard drive. Files, on the other hand, is a collection of data. stored in one unit, identified by a filename. And filename period file extension can range from a few bytes to several gigabytes. They can be documents, programs, libraries, and other compilations of data. File name consists of two part name and extension

A shortcut is a link that points to a program on the computer. Shortcuts allow users to create links to their programs in any folder, Start bar, Taskbar, Desktop or other locations on their computer. A shortcut in Windows is commonly identified by a small arrow in the bottom corner of the icon.

Special Icons on the desktop

  • Recycle bin:

The Recycle Bin is a location (Folder) where deleted files are temporarily stored on Microsoft Windows. The Recycling Bin allows users to recover files that have been deleted in Windows.

•  My Computer:

My Computer allows the user to explore the contents of their computer drives as well as manage their computer files. Once My Computer is open you’ll see all available drives on your computer. For most users, you’ll only be concerned with the Local Disc (C:) drive, which is the hard drive and what

stores all your files.

Icon Operations

  • Arrange Icons On the Desktop

To change the arrangement of icons on the desktop do the following 1 – Right Click the desktop

  • Click Sort by
  • Select one of the 4 options to arrange icons from sub-menu
  • View/Hide Icons

1- Right Click the desktop 2- Click View

3- Check to see if Auto Arrange has a check mark 4- If it does uncheck it

  • Change Icon size

1- Right Click the desktop 2- Click View

3- Show the required size

  • Auto Arrange Icon

1 – Right Click the desktop 2- Click View

  • Check to see if Auto Arrange has

a check mark

  • If it does uncheck it

Start Menu Parts

The Start menu for Windows 7 consists of many Parts, to show

Use the Start menu to do these common activities:

  • Start programs
    • Open commonly used folders
    • Search for files, folders, and programs
    • Adjust computer settings
    • Get help with the Windows operating system
    • Turn off the computer
  • Log off from Windows or switch to a different user account

Shutting Down the computer

At the bottom of the right pane is the Shut down button. Click the Shut down button to turn off your computer.

Clicking the arrow next to the Shut down button displays a menu with additional options for switching users, logging off, restarting, or shutting down.

  • Switch user: If you have more than one user account on your computer, Fast User Switching is an easy way for another person to log on to the computer without logging you off or closing your programs and files.
  • Log off: When you log off from Windows, all of the programs you were using are closed, but the computer is not turned off.
  • Lock: Locking your PC is a good option if you’ll be back soon. You’ll have to enter your password when you come back, which helps keep your work more secure.
  • Restart: The Restart button “reboots” your computer (it is sometimes called a “warm boot” or “soft boot.”) That means it saves your information to the hard drive, turns off the computer for a moment, and then turns it back on again.
  • Sleep: Clicking on Sleep puts your computer in a low-power state, but doesn’t turn it off. The main advantage is that it allows you to get back to work quickly, without having to wait for the computer to do a full reboot

Working with Windows

Whenever you open a program, file, or folder, it appears on your screen in a box or frame called a window (that’s where the Windows operating system gets its name). Because windows are everywhere in Windows, it’s important to understand how to move them, change their size, or just make them go away. Parts of a window

Although the contents of every window are different, all windows share some things in common. For one thing, windows always appear on the desktop – the main work

area of your screen. In addition, most windows have the same basic parts.

  • Title bar. Displays the name of the document and program (or the folder name if you’re working in a folder).
  • Minimize, Maximize, and Close buttons. These buttons hide the window, enlarge it to fill the whole screen, and close it, respectively (more details on these shortly).
  • Menu bar. Contains items that you can click to make choices in a program.
  • Scroll bar. Let’s you scroll the contents of the window to see information that is currently out of view.
  • Borders and corners. You can drag these with your mouse pointer to change the size of the window.

Moving a window

To move a window, point to its title bar with the mouse pointer . Then drag the window to the location that you want. (Dragging means pointing to an item, holding down the mouse button, moving the item with the pointer, and then releasing the mouse button.)

Changing the size of a window

  • To make a window fill the entire screen, click its Maximize button  or double-click the window’s title bar.
  • To return a maximized window to its former size, click its Restore button of the Maximize button). Or, double-click the window’s title bar. • To resize a window (make it smaller or bigger), point to any of the window’s borders or corners. When the mouse pointer changes to a two headed arrow (see picture below), drag the border or corner to shrink or enlarge the window.
  • A window that is maximized cannot be resized. You must restore it to its previous size first.

Hiding a window

  • Hiding a window is called minimizing it. If you want to get a window out of the way temporarily without closing it, minimize it.
  • To minimize a window, click its Minimize button . The window disappears from the desktop and is visible only as a button on the taskbar, the long horizontal bar at the bottom of your screen.
  • To make a minimized window appear again on the desktop, click its taskbar button. The window appears exactly as it did before you minimized it.

Closing a window

  • Closing a window removes it from the desktop and taskbar. If you’re done with a program or document and don’t need to return to it right away, close it.
  • To close a window, click its Close button
  • If you close a document without saving any changes you made, a message appears that gives you the option to save your changes.

Switching between windows

If you open more than one program or document, your desktop can quickly become cluttered with windows. Keeping track of which windows you have open isn’t always easy, because some windows might partially or completely cover others.

Using the taskbar.

The taskbar provides a way to organize all of your windows. Each window has a corresponding button on the taskbar. To switch to another window, just click its taskbar button. The window appears in front of all other windows, becoming the active window—the one you’re currently working in.

To easily identify a window, point to its taskbar button. When you point to a taskbar button, you’ll see a thumbnail-sized preview of the window, whether the content of the window is a document, a photo, or even a running video. This preview is especially useful if you can’t identify a window by its title alone.

  • Using Alt +Tab. You can switch to the previous window by pressing Alt+Tab, or cycle through all open windows and the desktop by holding down Alt and repeatedly pressing Tab. Release Alt to show the selected window.
  • Using Aero Flip 3D. Aero Flip 3D arranges your windows in a threedimensional stack that you can quickly flip through. To use Flip 3D:
  • Hold down the Windows logo key & and press Tab to open Flip 3D.

Dialog boxes

A dialog box is a special type of window that asks you a question, allows you to select options to perform a task, or provides you with information. You’ll often see dialog boxes when a program or Windows needs a response from you before it can continue.

Unlike regular windows, most dialog boxes can’t be maximized, minimized, or resized. They can, however, be moved.

Understanding the parts of a window

When you open a folder or library, you see it in a window. The various parts of this window are designed to help you navigate around Windows or work with files, folders, and libraries more easily. Here’s a typical window and each of its parts:

Window part What it’s useful for

Navigation pane: Use the navigation pane to access libraries, folders, saved searches, and even entire hard disks. Use the Favorites section to open your most commonly used folders and searches; use the Libraries section to access your libraries. You can also expand Computer to browse folders and subfolders.

Back and Forward buttons: Use the Back button   and the Forward button  to navigate to other folders or libraries you’ve already opened without closing the current window. These buttons work together with the address bar; after you use the address bar to change folders.

Toolbar: Use the toolbar to perform common tasks, such as changing the appearance of your files and folders, burning files to a CD, or starting a digital picture slide show. The toolbar’s buttons change to show only the tasks that are relevant.

Address bar: Use the address bar to navigate to a different folder or library or to go back to a previous one. Library pane The library pane appears only when you are in a library (such as the Documents library). Use the library pane to customize the library or to arrange the files by different properties.

Column headings: Use the column headings to change how the files in the file list are organized. For example, you can click the left side of a column heading to change the order the files and folders are displayed in, or you can click the right side to filter the files in different ways. (Note that column headings are available only in Details view.

File list: This is where the contents of the current folder or library are displayed. If you type in the search box to find a file, only the files that match your current view (including files in subfolders) will appear.

Search box: Type a word or phrase in the search box to look for an item in the current folder or library. The search begins as soon as you begin typing—so if you type “B,” for example, all the files with names starting with the letter B will appear in the file list.

Details pane Use the details pane to see the most common properties associated with the selected file. File properties are information about a file, such as the author, the date you last changed the file, and any descriptive tags you might have added to the file.

Preview pane: Use the preview pane to see the contents of most files. If you select an e-mail message, text file, or picture, for example, you can see its contents without opening it in a program. If you don’t see the preview pane, click the  Preview pane button  in the toolbar to turn it on.

Viewing and arranging files and folders

When you open a folder or library, you can change how the files look in the window. For example, you might prefer larger (or smaller) icons or a view that lets you see different kinds of information about each file. To make these kinds of changes, use the Views button  in the toolbar.

Each time you click the left side of the Views button, it changes the way your files and folders are displayed by cycling through

five different views: Large Icons, List, a view called Details that shows several columns of information about the file, a smaller icon view called Tiles, and a view called Content that shows some of the content from within the file. If you click the arrow on the right side of the Views button, you have more choices. Move the slider up or down to fine tune the size of the file and folder icons. You can see the icons change size as you move the slider.

Working with file and folder 1. Selecting • Single object

To select a single object, click on it once.

•  |Multiple object

There are several ways to select Multiple files or folders.

  • To select a consecutive group of files or folders, click the first item, press and hold down the Shift key, and then click the last item.
  • To select Multiple files or folders that are near each other, drag the mouse pointer to create a selection around the outside of all the items that you want to include.
  • To select non-consecutive files or folders, press and hold down the Ctrl key, and then click each item that you want to select.
  • To select all of the files or folders in a window, on the toolbar, click Organize, and then click Select all. If you want to exclude one or more items from your selection, press and hold down the Ctrl key, and then click the items.

Notes: After selecting files or folders, you can perform many common tasks, such as copying, deleting, renaming, printing, and compressing. Simply right-click the selected items, and then click the appropriate choice.

2.   Rename

  • Click the file or folder to select it
    • Click the organize button on the toolbar, and then click Rename
    • With the name selected highlights, type a new name, or click to position the insertion point, and then edit the name.
    • Press Enter


  • Right-click the file or folder you want to rename, click Rename, type a name, and then press Enter.
  • You can also select the file, then press F2, type a name, and then press Enter.
  • File names can be up to 255 characters. You can use spaces and underscores in names, but you can’t use the following characters: * : < > | ? “ \ or /. Remember the best way to keep your files organized is with a consistent naming convention.

3.   Copying

When you copy an item, the original item remains in its original location— plus you have the new copy

  • Open the location that contains the file you want to copy.
  • Right-click the file, and then click Copy.
  • Open the location where you want to store the copy.
  • Right-click an empty space within the location, and then click Paste. The copy of the original file is now stored in the new location. Notes:
  • Another way to copy and paste files is to use the keyboard shortcuts Ctrl+C (Copy) and Ctrl+V (Paste).
  • You can also press and hold the right-mouse button and then drag the file to the new location. When you release the mouse button, click Copy here.

4.   Moving (cut)

Moving a file (or folder) is different from copying it. Moving cuts the item from its previous location and places it in a new location. Copying leaves the original item where it was and creates a copy of the item elsewhere. In other words, when you copy something you end up with two of it. When you move something, you only have the one thing.

  • Open the drive or folder containing the file or folder you want to move.
  • Select the files or folders you want to move.
  • Click the Organize button on the toolbar, and then click Cut.
  • Display the destination folder where you want to move the files or folder.
  • Click the Organize button on the toolbar, and then click Paste.

Copy or Move a File or Folder Using Drag and Drop

  • Open the drive or folder containing the file or folder you want to copy or move.
  • Select the files or folders you want to copy or move.
  • In the Navigation pane, point to a folder list to display the expand and collapse arrows.
  • Click the arrows to display the destination folder, and then click the destination folder.
  • Right-click the selected files or folders, drag to the destination folder, and then click Copy Here or

Move Here.


To move the selected items, drag them to the destination folder. To copy the items, hold down the Ctrl key while you drag.

Another way to copy and paste files is to use the keyboard shortcuts Ctrl+X (Cut) and Ctrl+V (Paste). Pay attention to pop-up messages that appear when dragging—you can use these to find out what will happen when you release the mouse button.

5.   Create a Folder

  • Open the drive or folder where you want to create a folder.
  • Click the New folder button on the toolbar.
  • With the New Folder name selected, type a new name.
  • Press Enter.

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